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Stock Reconciliation

Overview

Stock Reconciliation is used to update the system’s stock quantities to match what is physically on the shelf after a count. Use this when there is a discrepancy between the system and the actual physical stock.

To access: Stock → Stock Reconciliation

Running a Stock Reconciliation

  1. Go to Stock → Stock Reconciliation → New
  2. Set the Posting Date — use the date the count was done
  3. Set the Purpose to Stock Reconciliation
  4. Click Get Items to pull the current stock list, or add items manually
  5. For each item, update the Quantity to the actual physical count
  6. The system calculates the difference automatically
  7. Click Save then Submit

Submitting a Stock Reconciliation adjusts the stock ledger and creates the corresponding accounting entries.

When to Use This

  • After a quarterly or annual physical stock count
  • When stock is found damaged or missing
  • When opening balances need to be set for a new warehouse

Always get management approval before running a Stock Reconciliation that results in significant stock reduction.

Stock Entry